Referral Management Solutions for Hospitals in Toronto

Streamline referrals, cut wait times, and strengthen provider networks across Toronto’s hospital systems.

Elevate Referral Coordination Across Toronto

Toronto’s vibrant healthcare ecosystem—spanning academic medical centres, community hospitals, and specialty clinics—relies on timely, accurate referral management to deliver seamless patient care. Fax machines, incomplete paperwork, and delayed authorizations often prolong wait times and frustrate providers. Cabot’s referral management solutions remove these pain points by centralizing intake, automating eligibility checks, and providing a single source of truth for care teams.

Imagine a family physician in Scarborough referring a complex oncology case to a downtown specialist. Our platform immediately validates patient coverage, submits prior-authorization requests, and notifies the specialist’s office in real time. Meanwhile, the patient receives SMS updates and can self-schedule an appointment online. Administrators track every milestone through dashboards that highlight bottlenecks and flag out-of-network leakage.

Hospitals across the Greater Toronto Area leverage these features to achieve measurable improvements: referral-to-appointment conversion within seven days, a 30% reduction in phone calls, and increased patient-satisfaction scores. Whether you’re coordinating post-acute care at North York General or managing high-volume specialty clinics at Sunnybrook, Cabot delivers the digital backbone you need for modern, patient-centric referral workflows.

Our Technology Stack

Front-End
React, Angular, Vue

Back-End
.NET Core, Node.js, Java Spring

Mobile
React Native, Flutter, Swift

Integration Standards
HL7, FHIR, X12, REST/JSON

Cloud Platforms
Azure, AWS, Google Cloud

Databases
SQL Server, PostgreSQL, MongoDB

Analytics & BI
Power BI, Tableau, Azure Synapse

DevOps & Security
Docker, Kubernetes, Terraform, Azure Key Vault

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Why Partner with Cabot on Referral Management

Cabot has over a decade of experience designing, building, and optimizing healthcare solutions for leading Canadian and U.S. institutions. Our team understands the nuances of Ontario’s Personal Health Information Protection Act (PHIPA), OHIP billing rules, and regional Health Information Exchange initiatives. This expertise translates into referral workflows that are not only efficient but also fully compliant with provincial and federal standards.

We start by listening—conducting on-site discovery sessions with schedulers, physicians, and IT teams. Using these insights, we configure modular components that map precisely to your processes. Whether you need deep EHR integration, automated data migration from legacy systems, or advanced analytics for leakage prevention, Cabot’s flexible architecture adapts to your environment without disrupting existing operations.

Security is baked into every layer. We build on SOC 2– and ISO 27001-certified cloud infrastructure, enforce encryption in transit and at rest, and maintain comprehensive audit logs to support compliance reviews. Our user-centric design approach yields adoption rates above 90%, minimizing change-management friction and maximizing return on investment.

Most importantly, we view every engagement as a long-term partnership. From initial discovery to post-go-live optimization, our dedicated team provides 24/7 support, quarterly roadmap reviews, and continuous training resources. Choose Cabot, and gain a strategic ally committed to delivering tangible improvements in patient access, provider satisfaction, and operational efficiency.

Our Proven Implementation Process

  1. Discovery & Alignment
    Stakeholder interviews and workflow shadowing ensure goals and KPIs are clearly defined.
  2. Solution Design
    UX specialists craft wireframes while architects outline scalable, secure system designs.
  3. Agile Development
    Iterative sprints deliver functional modules every two weeks for continuous feedback.
  4. Integration & Testing
    We connect to your EHR, regional HIE, and ancillary systems, followed by rigorous unit, integration, and UAT cycles.
  5. Go-Live & Optimization
    Post-launch monitoring ensures KPI attainment, while our team fine-tunes workflows for peak performance.

Our Industry Experience

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Healthcare

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Ecommerce

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Fintech

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Travel and Tourism

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Security

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Automobile

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Stocks and Insurance

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Restaurant

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FAQ

Below are answers to the questions we most often hear from Toronto hospitals exploring a referral-management transformation.

  1. How long does implementation take?
    • Most mid-size hospitals achieve go-live within 12–16 weeks, depending on EHR complexity and data-migration scope.
  2. Will physicians need to learn a new interface?
    • No. We embed referral workflows directly inside your existing EHR or provide single-sign-on access to a streamlined web module.
  3. Does the solution handle multi-facility health systems?
    • Yes. Role-based access, site-level configurations, and cross-facility analytics are built in for complex networks.
  4. How do you ensure PHIPA compliance?
    • We leverage SOC 2–certified infrastructure, encryption at rest and in transit, and detailed audit logs for each transaction.
  5. What support is available after go-live?
    • Cabot provides 24/7 monitoring, a dedicated account manager, quarterly optimization reviews, and on-demand training resources.