Post Acute Care Software Solutions in Ohio

Built for Ohio’s skilled nursing and rehab facilities, with Medicaid reporting baked in and rapid admission workflows.

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Accelerate Ohio Medicaid Admissions

From MDS updates to monthly ODM exports, Ohio’s post acute providers juggle extra paperwork that slows throughput. Cabot’s Ohio‑tuned solutions pre‑populates Medicaid forms, tracks bed utilization in real time, and alerts staff to missing data before it delays a claim. Facilities keep census high and administrative burden low.

  • Reduce intake time from days to minutes with automated referral capture.
  • Generate Ohio Department of Medicaid reports out of the box.
  • Gain continuous analytics on length of stay and readmission risk.

Our Post Acute Software Services

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Referral Intake Automation

We build intake engines that reads fax, email attachments, and API feeds, extracts patient data with OCR and natural language processing, validates insurance coverage, and posts a structured FHIR Bundle to your EMR in under ten minutes.

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Bed & Capacity Management

We develop real‑time dashboards that pulls ADT messages, staffing rosters, and maintenance data to forecast bed availability, highlight bottlenecks, and suggest optimal transfers so you maximize revenue days.

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Discharge Planning Tools

We craft drag‑and‑drop planners that coordinates therapy milestones, equipment orders, and social‑work tasks, sending automated reminders to families and updating payers with progress notes instantly.

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Care Coordination Portal

We deliver secure, role‑based portals that connects hospital discharge teams, SNF case managers, and home‑health nurses, providing HIPAA‑compliant chat, shared task lists, and alerts when a patient’s status changes.

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Mobile Rounding Apps

We create offline‑capable iOS and Android apps that let nurses capture vitals, wound photos, and eMAR updates right at the bedside; data syncs automatically once connectivity is restored.

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HL7 / FHIR Integration

We create pre‑built adapters that sync ADT, ORU, and MDM feeds, generate FHIR R5 resources, and provide a sandbox for third‑party developers to build custom workflows without exposing production systems.

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Analytics & Business Intelligence

Our team builds interactive dashboards on Power BI and Looker aggregate length of stay, readmission rates, and referral‑source performance, giving executives actionable insights at a glance.

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Interoperability Testing

Our team runs a comprehensive IHE‑profile testing suite that validates conformance against HL7 v2, CDA, and FHIR, producing clear reports that speed payer integrations and state approval processes.

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Managed Support & DevOps

Certified engineers provide 24/7 monitoring, blue‑green deployments, automated security patching, and performance tuning so your internal team can focus on patient care.

OUR TECHNOLOGY STACK

Front End
React, Next.js, Vue, Tailwind

Mobile
Flutter, React Native, Swift

Backend
.NET 8, Node.js, FastAPI, Java 21

Database
PostgreSQL 16, MongoDB 7, SQL Server 2022

Cloud
AWS, Azure, Google Cloud, Oracle Cloud

Interoperability
HL7 v2/v3, FHIR R5, CCDA, IHE PIX/PDQ, TEFCA‑Ready

AI & ML
Python, TensorFlow, PyTorch, AWS Bedrock, OpenAI, LangChain

Data Warehousing
Snowflake, BigQuery, Redshift, Databricks

DevOps
Docker, Kubernetes, Argo CD, Terraform

Security
AES‑256, JWT, OAuth 2.0, OIDC, Keycloak

Monitoring
Grafana, Prometheus, OpenTelemetry, ELK, Datadog

Testing & QA
Cypress, Playwright, Postman, JMeter, SonarQube

Speak with a Post Acute Expert

Why Cabot

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Cabot combines deep knowledge of Ohio Medicaid policies with a remote-first engineering model that keeps projects moving 24 × 7. Our architects have integrated MITS eligibility checks, PointClickCare, MatrixCare, and regional HIE feeds into a single FHIR data lake—so admissions staff work from one, reliable view.

  • Documented impact – A five-facility SNF group in northeastern Ohio cut manual eligibility look-ups by 70 % and shortened average length-of-stay by 11 days after adopting our referral-intake and discharge-planning modules.
  • Compliance built in – Audit-ready logs, role-based access, and AES-256 encryption align with Ohio Department of Medicaid rules and CMS QSO memoranda.
  • Speed without chaos – Two-week sprints with Friday demos keep clinicians in the loop while continuous delivery pipelines push tested code after business hours—no disruption to bedside care.
  • Long-term partnership – Every engagement includes 24 × 7 monitoring, a dedicated success manager, and quarterly roadmap reviews that adjust to Medicaid rule updates and payer contracts.

Our Implementation Process

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  1. Remote Discovery & KPI Alignment
    Collaborative video workshops capture current workflows, bottlenecks, and target metrics such as LOS, referral-to-bed time, and RUG scores.
  2. Workflow Blueprinting
    UX prototypes map MITS checks, PASRR steps, and county PRC notifications into a single user path for quick validation by your clinical leads.
  3. Solution Architecture & Security Design
    We outline scalable microservices, select Ohio cloud regions, and complete a threat model before a line of production code is written.
  4. Agile Development (2-Week Sprints)
    Functional increments ship every sprint; your team joins weekly demos to request tweaks instantly—no surprises at UAT.
  5. Comprehensive Testing
    HL7/FHIR validation, load simulations at 5× peak census, accessibility checks, and automated security scans run in parallel to catch issues early.
  6. Blue-Green Rollout
    Dual clusters allow fast cutover with an automatic fallback path; staff receive concise video tutorials and quick-reference PDFs.
  7. Continuous Improvement
    Post-launch analytics feed a living backlog, while monthly optimization sessions target new Medicaid policies and payer requirements.

Our Industry Experience

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Healthcare

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Ecommerce

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Fintech

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Travel and Tourism

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Security

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Automobile

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Stocks and Insurance

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Connect with Our Team

Frequently Asked Questions

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1. How long does a typical project take?
Most facilities reach first-patient use in 14 – 18 weeks. Running discovery and integration work in parallel compresses the schedule without skipping validation.

2. Do nurses need to learn a new EMR?
No. We build overlay solutions that sit on top of PointClickCare, MatrixCare, or your current EMR, presenting new features through familiar screens.

3. How are Medicaid eligibility and TAR checks automated?
The solution suite calls MITS APIs on a nightly basis, pre-populates Medicaid forms, and flags any mismatches or expiring authorizations before they affect claims.

4. Where is our data stored?
Deployments run in AWS us-east-2 (Ohio) or in your own data center. Data is encrypted at rest and in motion, and IAM policies follow least-privilege principles.

5. What support is included after go-live?
Cabot provides 24 × 7 monitoring, a dedicated success manager, and an SLA that promises a 30-minute response for critical tickets. Quarterly roadmap reviews keep your solution improving—not just running.

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